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No two companies are the same, just as no two solutions are the same!

As data capture specialists, we’re on hand to help at every stage of the data extraction life cycle, whether from imaged document, fax or email including attachments. No matter what the size of your business or the scope of your requirement, our extensive range of data capture solutions provides you with an idea of what we are about as well as the understanding every solution can be bespoked to your exact requirements.
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Classification & Index

Eliminate the reliance on manual indexing & routing procedures which can cause delays, increase the risk of lost or misdirected paperwork and impact your customer service delivery.

• Automatically import emails and faxes into the same system
• User friendly, giving the Operator simple tools to create new classification streams

Invoice Extraction

High volumes of paper passing through Accounts Payable departments can prove a serious administrative challenge. Invoice Extraction is a cost-effective solution that automatically extracts key information from the Header, Totals, VAT etc via different media formats using NON-TEMPLATE methods.

Payment Processing

Capture data from Cheques and Remittance utilising specialised scanning equipment.

• Banking and Statistic Reports
• Retrieval Function
• Operator intervention for non balanced payments only leaving the majority of payments 100% automated
• Process Direct Debit Slips
• Process Credit Card Slips adhering to PCI practices

Voucher Redemption

Verifies the claim and vouchers balance using OCR recognition technology utilising specialised scanning equipment.

• Balanced claims 100% automated
• User friendly functionality to find any non-balanced claim discrepancies
• Claim and Statistic Reports
• Retrieval

BACS Reconciliation

Cognitronics have developed an application that imports the BACS file directly and also allows input of data from scanned statements. The Cognitronics Reconciliation Program performs an action where the BACS file and statements are reconciled against each other automatically where possible and allows manual reconciliation of multiple payments or statements.

Multiline Extraction

Typically used to extract columns of amounts and reference numbers spanning over single or multiple pages.

Recognising each line, making time consuming add listing a thing of the past.

• Studies show a 50 page listing manually key entered takes 7 hours to complete and verify. This system performs the task accurately and reliably with 100% no Operator intervention.

PDF Conversion

Utilising our 3-way voting recognition engine, PDF text is recognised and associated to the PDF for content retrieval.

• 100% automated procedure with no operator intervention required
• Superior OCR engines deliver amazing accuracy for document conversion and archiving business critical documents
• Maintain perfect formatting by converting documents to look exactly like the original, complete with columns, tables, bullets and graphics

Email Conversion

Recognise the content of emails including attachments, if required convert to PDF, Tiff or other formats.

• 100% automated
• Automatically importing from Email Servers
• Format: BMP, GIF, JPG, PNG, TIF, PDF, DOC, DOCX, XLS, XLSX, HTML, RTF, TXT, ZIP, EML, MSG

Production Scanners

Production Scanners

Unlimited Duty Cycle, Robust, High Volume Document Readers/Sorters ideally suited for

    • General Scanning
    • Mail Order
    • Voucher Redemption
  • Bank Clearing

Handheld Readers

Low Volume Scanning

Low cost solutions to manual keyboard data entry

Desktop Scanners

Desktop Scanners

Ideally suited to Payment Processing and low volume Voucher Processing

Why Choose Cognitronics?

  • Established approaching 40 years
  • Experienced Data Capture personnel
  • Concise, personable and a no hard sell approach to sales
  • Flexible Solutions, Flexible Pricing
  • Software products customised to your exact requirements
  • Best-of-breed scanning equipment
  • Customer Service – a core area of our business

To summarise: Quality products, at a fair price & no hidden costs with excellent customer after care

Our Approach

We will…

  • listen
  • understand your requirement
  • demonstrate our capabilities
  • work to form a strong business relationship
  • provide excellent customer aftercare

What our clients say

We have been extremely impressed with the level of after service provided and the manner in which they have forged a partnership with ourselves which has enabled us to constantly review our processes and together come up with possible solutions.
A pharmaceutical company in Berkshire

From Day one the team at Cognitronics has provided excellent service and technical support in the development of our redemption system over the years. They are very efficient and go that extra mile to ensure the success of any project they have under taken with our company.
Retail Redemption Manager, Leading supplier of UK Gift Vouchers & Cards
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About Us

We have been solely in the business of Automated Business Solutions for well over 35 years. Proud of being financially sound, not owing a penny to the bank, owning buildings, land and fleet of cars, hence lower overheads means we can pass this onto our customers with value for money solutions.

At Cognitronics we arguably boast some of the very best employees in the industry, we have a very low staff turnover and invest in our employees, encouraging discussion and ideas.

The company wide mind-set is to provide a friendly, no pressure attitude to selling our products and solutions, through to an unrivalled excellence in after-sales customer service and support.

Approachable, Sensible with a good understanding of Business Processes and the understanding of how our solutions benefit organisations.

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