Solutions

During four decades of servicing Data Capture requirements for companies within numerous business sectors, our solutions continually generated savings, efficiencies and accuracy for our clients.

Manual processes are expensive, inefficient and can be a risk to the business. By automating business processes you will improve accuracy and remove the mundane task of manual key entry of key business information. Listed below you will find our core products, all of which can be supplied into your business with or without our scanning platforms (you may want to use your own). Each product is customised to your business requirements.

As well as our core products we also provide ‘bespoke’ applications specific to your business. Please contact us if you would like to discuss your specific requirements.

Cognitronics Intelligent Classification Solution (CiCS)

Cognitronics Intelligent Classification Solution (CiCS) accepts scanned documents, PDF, Word, Excel, email and attachments all collectively identified as transactions. Once imported into CiCS, the software automatically classifies from content and places into EDM workflows, directories or wherever stipulated by you the client for onward processing/storage.

We do not claim to automate this process 100% however real time experience shows a range of 50% and 90% that go through the system without user intervention. The remaining unclassified items are passed to the User to select the next most likely classification from a drop-down list.

Invoice Extraction

Invoice Extraction is a cost-effective solution that automatically extracts key information from the Header, Totals, VAT etc via different media formats using NON-TEMPLATE methods.

Accurate capture developed to your exact requirements, Invoice Extraction vastly reduces the task of manual keying leaving your skilled users time for other business tasks.

Payment Processing

Payment Processing Solutions are based on our CogniScan platform designed to extract information from Cheques & Remittance, often once scanned with no user intervention.
We have solutions processing 100 payments a day through to 50,000 per day, using the same software platform scalable via addition correction licenses and the processing speeds of our range of scanners.
This solution eradicates the manual task of add-listing and manually looking for discrepancies.

Paying the correct amount into the correct account is of paramount importance to any company, this is achieved by using validation on all key data areas.

Voucher Redemption

Voucher Redemption Solutions extract information from the claim, reads the claim vouchers and reconciles. Once scanned often with no user intervention other than the claims that do not balance (over claim or under claim) which are presented to the user for quick and efficient correction.
We have solutions processing 2,000 payment a day through to 25,000 per day, using the same software platform scalable via addition correction licenses and the processing speeds of our range of scanners.

Efficiencies are evident with claim passing through our solutions 100% accurate, highlighting claims that do not match the total value of the vouchers.
One statistic which we are particularly proud of is we have clients vouchers being read with only 0.01% being presented to the user for correction resulting with the remainder with zero user intervention.

BACS Reconciliation

Businesses accept BACS payments, however it can be a tedious task when matching the bank BACS file, as well as paper statements against the internal accounts system.
BACS Reconciliation has been designed to reconcile outstanding monies against what has come into the business.

Often client reference fields within the BACS file differ from the reference on the business systems, we cater for this by utilising learning dictionaries. Once referenced against each other the next time the payment is received, more often than not is automated.

Multiline Extraction

If your business receives page or pages of listings which are currently manually keyed into your systems, Multiline Extraction may be the solution to automate this manual, time consuming task by extracting columns of data and if applicable verifying against the totals.

Multiline Extraction can be a standalone product, alternatively can be an addition process within CiCS, BACS & Payment processing.

One of our clients often receives 50 page listings with what previously took 12 hours to key, validate and cross referenced, Multiline Extraction now performs this task with 100% no user intervention with 100% accuracy.

PDF Conversion

Two products fall under PDF Conversion:
• Recognise & Overlay – import images and/or emails, convert to PDF providing an overlay of OCR and images. The OCR can be searchable via a retrieval function if required.
• Conversion – this is run as a service with no operator intervention required. Seamlessly importing emails including attachments and converting to PDF for archiving or for onward processing.

A powerful and useful process providing searchable text over unlimited page. Can be ran as a service with no user intervention, alternatively can be modified to allow a user to add & verify key fields.

Email Conversion

Email Conversion is a service requiring zero user intervention. Operating as a background task converting emails and their attachments catering for all file extension possibilities.

Email Conversion can be a standalone product, alternatively can be an addition pre-process within CiCS, BACS , Multiline & Payment processing.